Parent will coordinate and manage the team and the team parents. They will maintain communication with the team parents and the coach. Parent will use email and phones to communicate all necessary information to team members and parents on a timely basis.
Parent will handle collecting fees from the team. Prepare a budget for the spring and fall seasons. They also will request disbursements for money spent to the club treasurer.
Parents will handle all the arrangements for entering tournaments. This includes submitting applications, securing necessary medical waivers from the players, securing travel permits, and getting and distributing tournament schedules and maps. They will also register the teams at the tournaments. Sign up for indoor sessions, collect fees, and distribute schedules.
Travel (Hotel) Arrangements & Tournament Meals:
Parent will make any needed travel arrangements, including making hotel room reservations and getting necessary maps from Brookfield to the hotel site. Parent also will make reservations for hotel banquet rooms or restaurant reservations for team meals and functions.
Brookfield Select Cup Tournament:____________________________
Parent will attend all necessary monthly tournament meetings and will chair an area of responsibility for the Brookfield Select Cup Tournament.
Parent keeps track of scores in league and tournament games, as well as the team’s standing in their league and at each tournament. At the end of each Fall and Spring season, statistician provides a season summary to team and BSA office.
Parent will produce and distribute directions and maps to all league game fields and tournaments.
Fundraising/Team Sponsorship and BSA Fundraiser:__________
Parent will plan and coordinate at least two fundraising events during the year (i.e. picture day bake sale, Panera coupons, car wash) and will assist t the club with any BSA fundraisers.
Parent will plan and organize social events for the team and their families, including the following events:
- Family fall kick off event (August)
- Team and parents’ winter party
- Family year end event – year end gifts for coaches
- Organize and coordinate carbo crams throughout the year.
Uniforms/Player Pass Prep/Picture Day:__________________________
Parent will place the order for the jerseys, shorts, t-shirts, socks, warm-ups, etc. and will pass them out when they come in. Parent will assemble pictures and signatures and turn them in to the BSA office for processing. Parent will hand out forms for picture day and notify team of day/time.
Referee Cards/Fees/ Score Reporting:___________________________
Parent will handle the referee cards and fees at each game. They will bring the state team roster to all league games for head referee. They will report game scores to the league after games.
First Aid Kit Organizer:________________________________________
Parent puts together first aid kit for team, carries kit to all games and tournaments, and restocks kit as needed. Parent should use team funds to purchase and stock the kit.
Team Photographer : _______________________________________
Parent takes team pictures during games and tournament, shares them with parents and forwards them to BSA for possible posting on website and newsletter.
Team Website Manager: ___________________________________
Parent will create and maintain a team website for parents and players of their team that can be linked to BSA club website.